UMUC-Europe Undergraduate and Graduate Distance Education Instructor Grades Submission

Important information about submitting grades

1. What if there are students who attended class but are not on my class roster?
   It is possible that the student's last name in WebTycho does not match that on the roster, so check the student's first name. If that doesn't help, contact the DE Office for assistance. Let them know the last date the student submitted something for the course. This will help them research your case. (Be sure to check the Withdrawn students!)
2. What if there are students on the roster who never attended my class?
   Please enter a grade of FN for these students. Although there is no column for entering the last date of attendance (LDA), you should send an e-mail message to the DE Office containing the the following information: course, term, student's name(s), and LDA. See the DE Administrative Guide for obtaining an LDA.
3. What if a student withdrew from my class and I don't have the option to enter a mark of W on the drop down listing?
   The DE Office will withdraw each student for which it is notified. These students will appear at the bottom of the roster with a grade of W. If you have a student that you belive has withdrawn, please enter a grade of FN. Students who have submitted an Application for Withdrawal form will automatically have a W posted in the system and your grade of FN will not replace the W. If the student has not submitted an Application for Withdrawal the student's record will reflect a grade of FN.
4. Can I submit change of grades online?
   Yes. You can process a change of grade for a student online. After you submit a grade for a student, you may only change it once.  If you need to change a grade more than once, you will need to contact the DE Office for assistance.
5. Why can't I see students when I view my class roster?
   The class was most likely cancelled for that term. You will still see the roster header, but no students will appear.
6. When are my online grades due?
   Please submit your grades no later than the Monday following the end of the term.
    
   2 August 2004 - Term 5 (8 week courses and seminars) and Term 4 DE
   18 October 2004 - Term 1 (8 week courses and seminars) Term 5 DE

   
   Note: The screen may "time out" if you have not entered in grades in the last 10 minutes. You will have to verify your logon information to see the screen again. If the screen times out, you may have to reenter any grades that were previously listed.

Getting Started

1. In order for you to use the web-based grading system you will need to:
   a. Have access to an Internet browser; we suggest you use Microsoft Internet Explorer for best viewing of the program.
   b. Have an active faculty email account with UMUC Europe and your email account password.
2. Enter the address for the grading system on your browser: https://de.ed.umuc.edu/faculty/ (Please note it is https if you are typing in the address to your browser.)
3. Log onto the system
   a. Your user ID is your last name.
   b. Your password is your DE ID Code.
   
4. Once you have logged onto the system you will click on "Access Course Grades."

Submitting Grades

1. All the courses you have been scheduled to teach will be listed.
2. To see the course listing press on the down arrow in the "show box". A listing of the AY, Term, course designator, section number the class will appear. Note: The section number associated with this class is not the section number associated with WebTycho. To compute the WebTycho section number... [ last digit of the WebTycho section number + 1 ].
3. To view a specific class, highlight the course listing with your mouse pointer and left click. The highlighted course will then be shown in the "show box".
4. To view the class roster for this class, hit the "Submit" button at the bottom of the "show box". Your class roster should appear on the screen listing the course designator, section number, AY, term, total students, and your name as the faculty member in the heading and then seven columns on the roster for Last Name, First Name, SSAN, Grade, Change Grade, Reason Change Grade, and If "Other" You Must State A Reason.
5. To submit your grades, press the down arrow next to each student's name and a listing of the allowable grades for the course will appear.
6. Highlight the grade you are assigning the student and press the left mouse button. The grade will then appear in the final grade column. (The arrow keys may also be used to highlight the grade you are assigning and then hit return to enter the grade.)
7. Enter a grade for each student listed on the roster. (The system will allow you to partially submit your grades. However, the roster is not submitted to the DE Office until all grades are submitted.)
8. If the grade of Incomplete (I) is assigned, you will not be able to list the Grade to date, Work to be completed, and the Date for the work to be completed. Instead, you will need to submit a Grade Change once you are ready to give the student a new grade. Please complete the Change Grade, Reason Change Grade, and If "Other" You Must State A Reason as complete as possible. (Note: Grade changes for Incompletes must be changed within six months of the end of the term for undergraduate courses. Otherwise, the student's grade is automatically change to an Fa.)
9. When all grades have been entered, review your completed roster, press the "Submit" button at the bottom of the page. A message will appear in the top left corner of the page stating, "Student grades have been updated. Return to Faculty Course Roster." We suggest you Return to the Faculty Course Roster and review your grades and ensure that each student has been given the correct grade. You will be able to access this screen for your reference up to 60 days after the class end date.

Submitting Change of Grades

1. You may submit a Grade Change only once for a student.
2. If you have submitted a grade for a student, you will need to sumit a Grade Change to correct the grade.
   a. The Change Grade can be entered in the same manner as the Grade using either the mouse or arrow buttons.
   b. The Reason Change Grade is entered by pushing the down arrow. Select one reason that best describes the reason for assigning the original grade.
   c.  If "Other" You Must State A Reason is a text field and can also be used for a reason other than "other." You may type a description for the Change Grade. The maximum characters length is 80.
   d.  Click the "Submit" button.
3. Only after the roster is submtted to the DE Office will an e-mail is sent to you, the Grades Department, and the DE Office.