UMUC Europe Instructor Grades Submission for all face-to-face courses

Important information about submitting grades

1. What if there are students who attended class but are not on my class roster?
   You may submit grades for students not listed on your roster by going to the Non-Roster Students screen. (Grades are entered using the same process, as on the Submit Grades screen, except you must enter the students SSN and name before submitting the grade.)
2. What if there are student on the roster who never attended my class?
   Please enter a grade of FN for these students.
3. What if a student withdrew from my class and I do not have the option to enter a mark of W on the drop down listing?
   Please enter a grade of FN. Students who have submitted an Application for Withdrawal form will automatically have a W posted in the system and your grade of FN will not replace the W. If the student has not submitted an Application for Withdrawal the student's record will reflect a grade of FN.
4. What if I click on the class button and a message appears saying, "No students found for this class!"?
   You may submit the grades for your class by using the Non-Roster Students screen. (If you have more than ten students in the section, submit the first screen and then repeat the process until grades have been entered for all students in the class.)
5. Can I submit change of grades online?
   Yes, you may submit change of grades online by clicking on the Change Grades tab.
6. Why can't I submit my undergraduate DE grades online?
   There is a separate grades submission program for undergraduate DE grades. The link to this program is found on the faculty resource page.
7. The drop-down menu doesn't have the appropriate grades for my class, what should I do?
   If you find that you don't have access to the correct grading scheme for your class, please contact the Registrar.
8. Why can't I see my class rosters?
   The class roster will appear the day after the official end date of your class. Many times the registrations for seminar classes have not been submitted to Heidelberg prior to your class so names may not appear until later in the term. You may submit seminar grades by using the Non-Roster Students screen or in the traditional method of turning in the final roster to the field representative at the site where the class was held.
9. When are my online grades due?
   Please submit your grades no later than the Monday following the end of the term.
   
   Note: The screen may "time out" if you have not entered in grades in the last 10 minutes. You will have to verify your logon information to see the screen again. If the screen times out, you may have to reenter any grades that were previously listed.

Getting Started

1. In order for you to use the web-based grading system you will need to:
   a. Have access to an Internet browser; we suggest you use Microsoft Internet Explorer for best viewing of the program.
   b. Have an active faculty email account with UMUC Europe and your email account password.
2. Enter the address for the grading system on your browser: https://www.ed.umuc.edu/faculty/gradeSubmission/ (Please note it is https if you are typing in the address to your browser.)
3. Log onto the system
   a. Your user ID is your faculty email address. For example, if your email address is osample@ed.umuc.edu, then your username and user ID is: "osample".
   b. Your password is the same one you use for UMUC Europe email account
4. Once you have logged onto the system you will see a number of tabs to choose from. Click on the tab to view the Submit Grades and Non-Roster Students pages. The Change Grades function will be released at a later date so cannot be viewed at this time.

Submitting Grades

1. The courses you are scheduled to teach for the term will be listed on the Submit Grades screen. If a class you were scheduled to teach is not showing on this screen the day after the end date of the class, please contact your area director's office immediately so corrections can be made in the system.
2. If you are teaching more than one class, you will be able to view all of your courses from the day after the class has ended for two months (60 days).
3. To see the course listings press on the down arrow located in the "show box". A listing of the course designator, section number and location of the class will appear.
4. To view a specific class, highlight the course listing with your mouse pointer and left click. The highlighted course will then be shown in the "show box".
5. To view the class roster for this class, hit the "go" button to the right of the "show box". Your class roster should appear on the screen listing the class center, the course designator, course location, section number, year and term, course dates, and your logon name as the faculty member in the heading and then three columns on the roster for student SSN, student name, and final grade.
6. To submit your grades, press the down arrow next to each student's name and a listing of the allowable grades for the course will appear.
7. Highlight the grade you are assigning the student and press the left mouse button. The grade will then appear in the final grade column. (The arrow keys may also be used to highlight the grade you are assigning and then hit return to enter the grade.)
8. Enter a grade for each student listed on the roster. (The system will not allow you to submit your grades until all students have a valid grade.)
9. If the grade of Incomplete (I) is assigned a drop down box will appear for you to complete the Grade to date, Work to be completed, and the Date for the work to be completed.
   a. The grade to date can be entered in the same manner as the final grade using either the mouse or arrow buttons.
   b. The work to be completed is a text field and you may type in the remaining requirements the student needs to complete.
   c. The date for the work to be completed is entered by pushing the down arrow. A calendar will appear. The month and year can be selected using either the arrows on each side of the date to move the months forward or backwards or using the down arrows by each item. The day of the month is selected using the mouse to indicate the correct date and then enter using the left mouse button. The date must be within four months of the end of the term for undergraduate courses and within one year for graduate courses.
10. When all grades have been entered, press the "submit grades" button at the bottom of the page.
    a. If all students have a grade and all information has been complete concerning the incompletes, a message will appear in red at the bottom left corner of the page stating, "The above grades were submitted." We suggest you print a copy of the screen for your records at this time. You will be able to access this screen for your reference up to 60 days after the class end date.
    b. If an error has occurred a message in red will appear at the upper left hand side of screen saying, "Errors occurred on the field(s) marked in red!" You will need to make the corrections or provide additional information before submitting the grades once again.